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December 03, 2008
Fall 2008 Homeowner Meeting
The Woods Homeowners Association
Fall Meeting
November 22, 2008
Agenda
3:30 pm Welcome and Introductions
3:35pm Financial Review
· Operations
· Capital Reserve Balances
3:50 pm General Updates
· Shuttle
· Restaurant
· AmeriGas Pricing
· Kohl – Madowitz Lawsuit
4:15 pm Operations Recap
· Spa operations
· Capital Projects
· Water system
· TM Repairs
· Grounds Maintenance Projects
4:45 pm Future Projects
· Cluster
· Village
· TM
· Common
5:00 pm Questions and Open Discussion
5:30 pm Adjourn for Social Hour
Operations Recap for May through October of 2008
Capital Projects
Cluster Units – Completed Sto (stucco) siding repairs and painted the white stucco and grey trim and siding in E and F Clusters. Painted the grey cedar trim and siding on the fronts of the units in A, B, C, and G clusters. Completed front roof repairs on units A-5, A-6, and A-7.
Village Units – Replaced living room glass sliding doors in units V-22, V-24, and V-37. Eleven replacement windows have been ordered for installation in V12, V-13, V-32, and V-36. The windows are back ordered. We are scheduled to get the worst of them installed in early December. Several may need to wait until spring.
Common – We are working with Harrington Engineering and the State of Vermont Water Supply division to finalize required upgrades to our water system. These upgrades include improving access to our underground storage tanks and installing storage level controls and alarms on tanks which do not currently have them in place.
TM – Replaced two hot water storage tanks. We will also be replacing one hot air furnace which heats the men’s locker area and treatment rooms on that side of the Spa. That furnace failed this week and replacement should be completed before Thanksgiving.
Sue Burgess is shopping for some furniture upgrades for the women’s lounge area in the Spa.
Water System Repairs
- Replaced the one inch water line from the curb stop to the furnace room for unit B-7.
- Installed secondary containment barrels for our two chlorination systems.
TM Repairs
- Replaced a small section of standing seam metal roofing on the gable over the north side emergency exit from the pool area.
- Cleaned the surface and repainted the pool and hot tub.
TM repairs cont.
- Painted the stucco around the greenhouse window by the main entry to the TM and completed minor repairs to the ceiling above the porte cochere.
- Replaced/upgraded emergency lights and exit signs throughout the building.
Grounds / Maintenance Projects
- Resurfaced the gravel paths inside the Village Circle.
- Re-pointed the mortar in the chinking for the Village furnace room chimneys.
- Corrected drainage behind V-22.
- Repaired the intake around the culvert under Woods Lane across from C cluster.
- Cleared space for owner storage in the maintenance garage.
- Removed dead trees and limbs throughout the property.
- Changed batteries in all smoke detectors.
- Inspected and re-charged fire extinguishers in all units.
- Replaced the last two maroon directional signs with new signs in gold on black.
- Replaced kitchen outlets in all units with new “GFI” outlets.
- Painted all walkway railing posts and light posts throughout the property.
- Added over 100 perennials to the grounds –mostly in front of the TM building
Future Projects to Consider for the Short and Long Term
Cluster Siding
Continue with years two and three of a three year project to repair and paint the exterior siding throughout the Cluster units.
Decks
Pressure wash and paint all Cluster decks and Village decks as needed.
Replace Village ground level concrete patios.
TM HVAC
Continue to seek viable economic alternatives for replacement to the TM HVAC systems.
Village Roofs
We have one estimate to re-roof the Village units with architectural asphalt shingles.
Village Windows and Sliders
Continue with the replacement of windows and sliders as needed.
Walkway Lighting
The wiring and posts for much of the exterior walkway lights are in poor condition and need replacing
Replace the drains and overflows on the fire ponds.
The drains are galvanized metal culvert which is now 20 years old and rusting out.
Paving
Repair and repave sections of the Village Circle, Woods Road from the TM to G cluster and the Homes, and some parking areas. These areas are in poor shape but not a priority.
Add one more layer of asphalt paving to the main road coming in. Two different paving contractors have told us that the road could use one more layer of asphalt. The contractor who rebuilt and paved the road several years ago said budget constraints at the time did not allow another coat.
Landscaping
Continue to improve the grounds and add some shrubbery and perennials to areas with limited landscaping. This should be an ongoing project with improvements made each year out of the operating budget. Little to no landscaping was done around E, F, and G Clusters and the Village units could use some landscaping around many of the entries.
Roadway Lighting
Add roadway lighting on the main road. This has been a known need from the owner surveys sent out. The issue is that there is not a power source along the road side to use for lighting therefore the project is more involved than simply adding more light poles.
Salt, Sand, and Firewood Storage
This is a request from the grounds crew. Proper storage would keep firewood drier, allow bulk purchase of salt for winter use, and prevent any environmental issues with sand and salt storage.
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Posted by tony at December 3, 2008 02:40 PM